Job Description

Preparation of monthly claims and invoices
Provide general administrative and office support (data entry, filing, record keeping)
Act as office support / coordination point for daily operations
Handle incoming calls and correspondence
Collect and manage mails and documents (including bank errands when required)
Consolidate service reports/checklists and maintain proper documentation
Ensure accurate and organised record keeping of all documents
Liaise and coordinate between internal departments, especially Sales and Operations
Assist Sales team with follow-ups on outstanding orders and shipment plans
Provide administrative and secretarial support to Managing Director
Perform any other ad-hoc duties as assigned

Job Requirements

Singapore Citizen or Permanent Resident (PR)
Minimum “O” Level or equivalent
At least 3 years of relevant administrative experience
Proficient in Microsoft Word and Excel
Good telephone etiquette, communication and coordination skills
Strong organisational skills with ability to handle routine work efficiently
Able to work in a fast-paced environment and manage multiple tasks
Good interpersonal skills and able to work with different stakeholders
Computer literate and tech-savvy (e.g. basic troubleshooting, printer setup, scanning, simple software installation)
Meticulous, well-organised and detail-oriented
Customer-oriented with a positive attitude
Proactive and willing to take initiative